Only relevant for speakers with a presentation. Panel discussions do not require any presentations. If in doubt, please contact Ruth Howlett.
Submitting your presentation
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Please upload your presentation to Dropbox by Friday 17 March.
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Please ensure you submit the original PowerPoint file (not a PDF) in a 16:9 ratio.
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It’s important to name your presentation correctly. The naming convention is ‘First name_Surname_Organisation’, for example ‘Hannah_Tovey_RetailWeek’.
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If you update your presentation, please resend it to Ruth and apply a version number to the end of the file name i.e. ‘v2’.
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Please remember to bring a copy of your final presentation to the event and ensure you can easily access a backup.
If you’ve had to make any amendments to your presentation since submitting on Friday 17 March, please bring a copy of the updated version on a USB stick to the Speaker Registration Desk at least two hours before your session starts, so that we can upload it to the system. Do not bring your slides to your stage as they cannot be uploaded there and we will have to use the one that we have on file.
Presentation requirements
Please adhere to the following guidelines. Presentations that do not meet the requirements below cannot and will not be accepted.
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The presentation ratio must be 16:9 widescreen.
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The video format must be MP4 H264 Codec.
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We recommend you use a font size big enough so the text can be read by everyone.
Videos
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Videos must be embedded in PowerPoint on automatic start.
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We require the original video in the format mentioned above as backup.
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Please do not include any links to videos that rely on internet access (i.e. YouTube) as these may not work during your presentation.
Live demos
All live demos must be pre-approved by Retail Week LIVE – please contact Ruth should you have any questions. If you’re planning on having a live demonstration as part of your session that relies on internet access, we are unable to guarantee a sufficient connection on site, so please let Ruth Howlett - sm@weareshowcase.com. know as soon as possible to avoid any disappointment.
Key points to remember
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Images and graphics can maximise the impact of your presentation.
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Try to keep to 10 slides for a 20-minute presentation.
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Slides should be visual rather than text-heavy.
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If you’re using Prezi or Keynote, please let us know as soon as possible.
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If you’re using your own MacBook or iPad, you will need to provide individual adaptors for the HDMI connector.
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If you’re using your own computer, you will need to use this from the lectern so please let us know as soon as possible.
Presentation terms and conditions
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If you’re using a presentation deck, this must be submitted by Friday 17 March.
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We reserve the right to film your session and use the content across Retail Week LIVE platforms.
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By appearing on stage, you grant Retail Week LIVE all applicable rights to use the footage as Retail Week LIVE chooses to promote the event.
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We reserve the right to share any slide deck after the event with attendees of the event.
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All content used in your session must adhere to all copyright rules.
Top tips
Be authentic – Present what the audience needs to hear, with authority and credibility. It’s about making a personal and emotional connection with those in the room.
Check your timings – One of the most valuable parts of a session is the opportunity for audience questions. Your allocated time includes audience Q&A, which is five minutes. If you’d prefer not to have a Q&A, that’s fine – please just let us know.
Arrive on site at the event at least an hour before your session – Ideally, we’d love to have you with us for the full two-day event. If you’re only able to come for your session, however, please do arrive at least an hour before your time slot to get acquainted with your surroundings and avoid any last-minute hiccups.
Be creative and push boundaries – Death by PowerPoint is not what this is about. Using visuals in a clever way and making your session as participatory as possible always goes down a treat. We can work with you to include polls via our app if you wish.
Create context and tell stories – Your opening story should be one that everyone in the room can relate to. TED Talks speakers use this tactic all the time.
Don’t hide behind the lectern – An easy way to avoid this is to not include much text on your slides. Use the stage, move around and be fluid. This will appear far more natural.
Keep it focused and reiterate your message – Don’t try to cram too much into your session. Pick two or three points and stick to them. Reiterate by introducing them, focusing on them and finally concluding with them.
Spread the word – We will of course promote your session, but we’d love for you to market it too. Don’t be shy – the more you shout about it, the more people will attend!
Relax, breathe and enjoy your moment! Happiness is contagious; the more fun you have delivering it, the more fun your audience will have.
